DeKalb County School District

Registration

Documents/Forms

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Registration is an ongoing process that occurs throughout the school year.

Parents or guardians are requested to register children for school as soon as they move into a school attendance zone. Schools can register students any day during the regular school year. During the months of June and July, schools are required to designate specific days and hours for new student registration. Parents of students returning to the same school must submit updated information to the school prior to ending of the school year or during summer registration.

The following procedures will be utilized by all schools and centers and will serve to assist parents or guardians in registering students as expeditiously as possible. The procedures contained in this document include the process for students new to DeKalb County and for students moving from one attendance zone into another attendance zone within DeKalb County.

2014 Open House Dates

In an effort to enhance parental involvement, the DCSD will hold an Open House on the days and times listed below. Open House is a time for students to meet teacher(s) and visit classroom(s). In addition, this will be a time for parents to sign up for various school related jobs/responsibilities such as PTA, Room Parent, etc.

DCSD Open House dates are as follows:

  • Wednesday, August 6th, 2014
    • 2:00 pm - 4:00 pm (Elementary Students)
    • 4:30 pm - 6:30 pm (Middle School Students)
  • Thursday, August 7th, 2014
    • 2:00 pm - 4:00 pm (9th graders and New Students)
    • 4:30 pm - 6:30 pm (High School Returning Students)

Curriculum Night:

  • Elementary School Curriculum Night
    • 1st Week of September
  • Middle School Curriculum Night
    • 2nd Week of September
  • High School Curriculum Night
    • 3rd Week of September
Who must register to attend a school within the DeKalb County School District?
  • All students new to DCSD must register.
  • All students who move from one DCSD school attendance zone to another DCSD attendance zone must register.
  • All students who are returning to the same school must submit an updated registration form.
When does registration take place?
  • Registration is ongoing throughout the regular school year at each school and center.
  • Registration also occurs during designated days and hours in June and July.
  • Students returning to the same school are expected to submit updated registration forms during May, June, or July.
Who is authorized to register a child in a DeKalb County school or center?
  • A child may be registered by his or her
    • parent; or
    • Legal guardian, including an agent grandparent, as provided by the "Power of Attorney for the Care of a Minor Child Act," O.C.G.A. § 19-9-120 et seq;
    • Guardian with a special or military power of attorney, relative to the guardianship of a child of a military family, 10 U.S.C. § 1044b; or
  • An adult at least 18 years of age or an emancipated minor at least sixteen years of age residing within the boundaries of DCSD, who is not the parent or guardian of a child, but assumes the duties and responsibilities of a parent and has authority to enroll the child in a publicly-funded Georgia school;
  • The Department of Human Services (DHS) or the Department of Juvenile Justice (DJJ) or the custodian of a student placed by DHS or DJJ in a residential facility located within DCSD, as provided for in O.C.G.A. §20-2-133(b); or
  • A child who is, or whose parent or spouse is, a migratory agricultural worker, including a migratory dairy worker, or a migratory fisher, and who, in the preceding 36 months, in order to obtain, or accompany such parent or spouse, in order to obtain, temporary or seasonal employment in agricultural or fishing work-(i) has moved from one school district to another; or (ii) resides in a school district of more than 15,000 square miles, and migrates a distance of 20 miles or more to a temporary residence to engage in a fishing activity, 20 U.S.C. § 6391 et seq.
What is required to register a student in a DCSD school or center?
Students new to the District must present the following: Kindergarten
  • Evidence of the student's date of birth: an original or state-certified copy of the child's birth certificate or a certified hospital issued birth record; a military ID; a valid driver's license; a passport; an adoption record; a religious record signed by an authorized religious official; an official school transcript; or if none of the other documents can be provided, an affidavit of age sworn to by the parent, guardian, grandparent, or other person, accompanied by a certificate of age signed by a practicing physician, which certificate states that the physician has examined the child and believes that the age as stated in the affidavit is substantially correct.
  • The child must be five (5) years old on or before September 1, 2013 or a child who was a legal resident of one or more other states or countries for a period of two years immediately prior to moving to Georgia and who was legally enrolled in a public kindergarten, or a kindergarten accredited by a state or regional association or the equivalent, must be eligible for enrollment in the appropriate education program if the child attains the age of five for kindergarten by December 31, 2013 and is otherwise qualified.
  • Social Security Card, or waiver pursuant to O.C.G.A. § 20-2-150(d);
  • Certificate of Nutritional Screening and Eye, Ear, and Dental Examination (GA form 3300 - GA-DHR) O.C.G.A. § 20-2-770;
  • Certificate of Immunization (GA form 3231 - GA-DHR), waiver, or affidavit of religious conflict; however, immunization may be required in cases when a disease is in epidemic stages pursuant to O.C.G.A. § 20-2-771;
  • Photo ID of the parent or guardian enrolling the child;
  • Proof of Residence documents; and
  • Proof of custody or guardianship if not the birth parent. In the case of agent grandparents, as per O.C.G.A. § 19-9-120 et seq., a copy of the Power of Attorney document that is in the substantially same form as provided in O.C.G.A. § 19-9-129(b)-(c), and proof of the parent's stated hardship.
First Grade
  • Evidence of the student's date of birth: an original or state-certified copy of the child's birth certificate or a certified hospital issued birth record; a military ID; a valid driver's license; a passport; an adoption record; a religious record signed by an authorized religious official; an official school transcript; or if none of the other documents can be provided, an affidavit of age sworn to by the parent, guardian, grandparent, or other person, accompanied by a certificate of age signed by a practicing physician, which certificate states that the physician has examined the child and believes that the age as stated in the affidavit is substantially correct.
  • The child must be six (6) years old on or before September 1, 2013 or a child who was a legal resident of one or more other states or countries for a period of two years immediately prior to moving to Georgia and who was legally enrolled in a public first grade, or a first grade accredited by a state or regional association or the equivalent, must be eligible for enrollment in the appropriate education program if the child attains the age six for first grade by December 31, 2013 and is otherwise qualified.
  • Social Security Card, or waiver as per O.C.G.A. § 20-2-150(d);
  • Certificate of Nutritional Screening and Eye, Ear, and Dental Examination (GA form 3300 - GA-DHR) O.C.G.A. § 20-2-770;
  • Certificate of Immunization (GA form 3231 - GA-DHR), waiver, or affidavit of religious conflict; however, immunization may be required in cases when a disease is in epidemic stages O.C.G.A. § 20-2-771;
  • Photo ID of the parent or guardian enrolling the child;
  • Proof of Residence documents; and
  • Proof of custody or guardianship if not the birth parent. In the case of grandparent agents, as per O.C.G.A. § 19-9-120 et seq., a copy of the Power of Attorney document that is in the substantially same form as provided in O.C.G.A. § 19-9-129(b)-(c), and proof of the parent's stated hardship.
All Other Grades
  • Students who have not attained the age of 21 by September 1, 2013 or have not received a high school diploma or the equivalent are eligible for enrollment. Students that have dropped out of school for one quarter or more are eligible to enroll in the appropriate general education programs unless they attain the age of 20 by September 1 as prescribed in O.C.G.A. § 20-2-150;
  • Special education students shall be eligible for enrollment in appropriate education programs through age 21 or until they receive high school or special education diplomas or the equivalent; provided, however, they were enrolled during the proceeding school year and had an approved Individualized Education Program (IEP) which indicated that a successive year of enrollment was needed.
  • Evidence of the student's date of birth: an original or state-certified copy of the child's birth certificate or a certified hospital issued birth record; a military ID; a valid driver's license; a passport; an adoption record; a religious record signed by an authorized religious official; an official school transcript; or if none of the other documents can be provided, an affidavit of age sworn to by the parent, guardian, grandparent, or other person, accompanied by a certificate of age signed by a practicing physician, which certificate states that the physician has examined the child and believes that the age as stated in the affidavit is substantially correct.
  • Certificate of Nutritional Screening and Eye, Ear, and Dental Examination (GA form 3300 - GA-DHR) O.C.G.A. § 20-2-770;
  • Certificate of Immunization (GA form 3231 - GA-DHR), waiver, or affidavit of religious conflict; however, immunization may be required in cases when a disease is in epidemic stages pursuant to O.C.G.A. § 20-2-771;
  • Photo ID of the parent or guardian enrolling the child;
  • Proof of Residence documents;
  • Discipline report (middle and high schools);
  • Withdrawal records from previous school including last grade placement; and
  • Proof of custody or guardianship if not the birth parent. In the case of agent grandparents, as per O.C.G.A. § 19-9-120 et seq., a copy of the Power of Attorney document that is in the substantially same form as provided in O.C.G.A. § 19-9-129(b)-(c), and proof of the parent's stated hardship.
Note: Immigrant Status
  • Schools shall enroll immigrants/non–visa holders meeting age and residency requirements and shall not inquire about their legal status.
Students moving from one DCSD attendance area to another DCSD attendance area must present the following:
  • Proof of Residence documents (see below);
  • Photo ID of parent or guardian enrolling the student; and
  • Proof of custody or guardianship if not the birth parent. In the case of agent grandparents, as per O.C.G.A. § 19-9-120 et seq., a copy of the Power of Attorney document that is in the substantially same form as provided in O.C.G.A. § 19-9-129(b)-(c), and proof of the parent's stated hardship.
Students returning to the same DCSD School must present the following:
  • Parents must update the DCSD registration form and any school-related materials each year (Fernbank field trip permission, dismissal arrangements, clinic forms, etc.)
Proof of Residency documents must include one of the following:
  • Current utility bill (gas, electric, or water only - no phone bills);
  • Signed lease of residence; or
  • Signed home mortgage contract.
  • Contact the Office of Student Assignment if a dispute arises over Proof of Residency
What are the requirements to verify proof of residence for co-residents?
  • In the event of co-residency, an Affidavit of Residence .pdf link icon Affidavit of Residence [ http://www.dekalb.k12.ga.us/ www/documents/registration/affidavit-of-residence-(2012-2013).pdf ] must be completed by the parents(s)/legal guardian(s) and homeowner/lessee and submitted to the school, with all required documents attached. The Affidavit of Residence must be submitted before the start of school or upon moving into the attendance area of the new school.
  • The parent(s)/legal guardian(s) and the owner/lessee must both be present to submit the Affidavit of Residence and submit the required documents to the school (no exceptions will be made).
  • The Affidavit of Residence must be updated annually by both the homeowner/leaseholder and the parent or guardian
How can a homeless child register for school?
  • Students who meet the definition of homeless as set forth in section 103 of the McKinney-Vento Homeless Assistance Act, 42 U.S.C. §1143a et seq., and who are located within the DCSD may present themselves to the school's principal in the respective attendance areas where the child's parents or guardians are located.
  • Homelessness may be characterized by, but is not limited to the following:
    • Sharing the housing of relatives or others because the parents or guardians lost their housing due to economic hardship or a similar reason;
    • Living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations;
    • Living in an emergency or transitional shelter;
    • Being abandoned in a hospital;
    • Awaiting foster care placement;
    • Primary nighttime residence is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings such as living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; or
    • Migratory children who qualify as homeless because they are living in circumstances described above.
  • Homeless parents have the right to:
    • Enroll their child in school with or without health and school records, proof of residency, or other documentation (refer parent to homeless DCSD Social Work liaison for Homelessness who will assist parent/guardian in obtaining necessary immunization or medical records);
    • Enroll their child either in the school where the parent is currently located, or the school attended prior to becoming homeless if in the best interest of the child;
    • Receive transportation to and from school, if requested by the parent /guardian, where required by federal law at 42 U.S.C.§ 11432(g)(1)(J)(iii); and
    • Participate fully in school related activities, whether or not appropriate documentation can be provided at the time of enrollment, and receive other needed services.
    • The DCSD Social Work Department may be contacted for more information at 678.676.1608.
How can a military child register for school?
  • Pursuant to O.C.G.A. § 20-2-2140 through 20-2-2180, in the event that official education records cannot be released to the parents or legal guardian for the purpose of transfer, a complete set of unofficial educational records prepared by the sending school and furnished to the parent or legal guardian shall be accepted.
    • The student will be enrolled and appropriately placed based on the information provided in the unofficial records pending validation by the official records.
    • Each DCSD school must request the student's official educational records from the school in the sending state.
  • Students in the household of an active duty military member shall be allowed to continue their enrollment at the commensurate grade level from the sending state at the time of transition, regardless of age.
    • A student who has satisfactorily completed the prerequisite grade level in the local education agency in the sending state shall be eligible for enrollment in the next highest grade level in the receiving state, regardless of age.
    • A student transferring after the start of the school year in the receiving state shall enter the school in the receiving state on their validated level from an accredited school in the sending state.
  • Student will be placed in educational programs based on current educational assessments conducted at the school in the sending state or participation or placement in similar programs based on current educational assessments conducted at the school in the sending state or participation or placement in similar programs in the sending state. Such programs include, but are not limited to: gifted and talented programs, and English as a second language.
  • Tuition will not be charged to a transitioning military child placed in the care of a noncustodial parent or other person standing in loco parentis who lives in a jurisdiction other than that of the custodial parent.
Is there a means for Provisional Enrollment?
  • The compulsory attendance law of Georgia requires parents or guardians, residing within Georgia and having control or charge of a child between the sixth (6th) birthday and the sixteenth (16th) birthday to send such child to a public, private, or home study program.
  • A student shall be enrolled on a provisional basis and allowed to attend school for thirty (30) days (Provisional Enrollment Period) while awaiting evidence of age, residence, guardianship, or other local requirements. The Provisional Enrollment Period may be extended for extenuating circumstances.
  • A student shall not receive provisional enrollment while awaiting evidence of immunization requirements. Georgia law, specifically O.C.G.A. § 20-2-771(b), requires a certificate of immunization prior to enrollment. The law permits a principal to grant a thirty (30) day waiver of this requirement to a student who moves from an out-of-state school to DCSD school, or a student entering kindergarten or first grade from out of state and there is for a justifiable reason for not meeting this requirement. The waiver may be extended from the date of first admittance or of first attendance, whichever is earlier, for up to 90 calendar days if documentation is on file from the local health department or a physician stating that the immunization process has begun and the immunization can be completed within the 90 day waiver period. Also, a parent/guardian may complete an affidavit of religious conflict if the parent/guardian objects to immunization of the student on the grounds that the immunization conflicts with the religious beliefs of the parent or guardian; however, immunization may be required in cases when a disease is in epidemic stages as prescribed in O.C.G.A. § 20-2-771.
  • If the parent does not produce the proof of age, residence, guardianship, or other documentation required by DCSD, the school shall notify the parent, in writing, ten (10) days before withdrawing a student from the school (the 10th day will fall on the 20th day of the Provisional Enrollment Period). If the appropriate documentation is not produced by the parent/guardian during the ten-day notification period, the student shall be considered withdrawn at the end of the thirty-day Provisional Enrollment Period. Additional time may be given to a parent /guardian who can demonstrate that the process to gain appropriate documents has begun.
  • If a student is withdrawn because appropriate paperwork was not presented during the 30-day Provisional Enrollment Period, the registering parent, guardian, grandparent, or other person will be considered noncompliant and subject to all penalties as prescribed in O.C.G.A. § 20-2-690.1. All violations will be reported to the appropriate authorities. Provisional enrollment does not apply to students who are subject to disciplinary orders, which includes short-term suspension, long-term suspension, or expulsion as prescribed in O.C.G.A. § 20-2-751.2. The DCSD is authorized to refuse to enroll or subject that student to short-term suspension, long-term suspension, or expulsion for any time remaining in that other school district's disciplinary order once the DCSD receives a certified copy of such order and if the offense which led to such suspension or expulsion in the other school district was an offense for which suspension or expulsion could be imposed in the DCSD.
  • Students pre-registering will not be eligible for Provisional Enrollment during the pre-registration period.
How can guardianship be established for a child under the care of someone other than the parent?
  • Guardianship may be granted by a Probate Court of any state. The contact number for Probate Court in DeKalb County is 404-371-2892. The website is www.gaprobate.org. Parents/guardians may download forms and other information to obtain guardianship in the state of Georgia.
  • A Grandparent may become an agent for a grandchild when hardship prevents the parent from caring for the child, as provided by the "Power of Attorney for the Care of a Minor Child Act," O.C.G.A. § 19-9-120 et seq. By becoming an agent grandparent, the grandparent has decision making authority over the minor child's enrollment in school, medical, dental, and mental health care, and any additional powers as specified by the parent. This power of attorney is not intended to be exclusive and does not bar any other or different form of power of attorney for the care of a minor child that does not conflict with state law.
What other information is needed?
  • Transfer Information;
    Board Policy Student Assignment, Descriptor Code: JBCC
    Policy JBCC governs how students can be enrolled in a DCSD school. Please refer to BOE Policy JBCC when addressing questions regarding student transfers. Topics included in this policy are general school assignment procedures, Special Needs Students, Georgia Special Needs Scholarship Program (Senate Bill 10), Limited School Choice (HB251), Other School Choice Programs, Parents or Legal Guardians of Full-time Employees, Hardship Transfers, Unsafe School Choice Option, and Seniors Moving Out of the District/Attendance Area. Contact the Office of Student Assignment for assistance.
  • Transportation:
    Direct all questions regarding transportation to the local school's Transportation Liaison. The liaison has the transportation schedule and is responsible for handling transportation issues and concerns. If the local liaison cannot answer the question(s) directly, he or she will obtain the following:
    1. arent/Guardian's name
    2. Student's name
    3. Student's address
    4. Daytime and evening telephone numbers
    5. Student's age
    6. Student's grade
    7. Name(s) of school(s) involved
    8. Issue or concern(s)
    Only the local liaison (not the parent or student) should contact the Transportation Department to relay the questions or concerns.
  • Social Security Numbers:
    A Social Security number is required for each student. However, providing the Social Security number is voluntary, and a waiver for a parent/guardian to sign stating a preference not to provide the Social Security number should be presented. Please be aware that no student will be denied enrollment because the parent declined to provide a Social Security Number or declined to apply for a Social Security Number.
Important Contact Information?
.pdf link icon Contact [ /www/documents/registration/registration-guidelines-(2013-2014) 9.pdf ]
How can a child whose primary language is other than English and/or who was born outside the United States register for school?

Students new to DeKalb County School District who meet the following criteria must register at the DeKalb International Welcome Center located at 1701 Mountain Industrial Road, Stone Mountain GA 30083:

  • Students whose primary home language is other than English (PHLOTEs)
  • Students whose first language is other than American English
  • Students who were born outside the United States whose primary home language is other than American English.

DeKalb International Welcome Center registration dates are as follows:
Registration by appointment (call 678-676-6602): July 29- August 2, 2013, 8:30am - 2:00pm
Open registration: Ongoing starting August 5th, 8:30am - 2:00pm

For more information, please contact Ms. Sandra Nunez through, Director, ELL Studies Program First Class or call the ELL Studies Program Office at 678-676-6602.

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Student registration is a function of opens in same window icon Student Support Services [ http://www.dekalb.k12.ga.us/student-support-services ].